# LLC formation records checklist

Use this as a permanent company-file index. Replace the brackets and store the actual evidence in a secure folder.

## Identity and formation

- [ ] Exact legal name: `[name]`
- [ ] Formation state and entity number: `[state / number]`
- [ ] Accepted Articles, Certificate or equivalent filing
- [ ] State filing receipt and payment confirmation
- [ ] Effective date and any delayed-effective-date notice
- [ ] Registered-agent appointment and renewal details
- [ ] Principal office and mailing-address evidence
- [ ] Name-search result and trademark/domain notes

## Ownership and authority

- [ ] Signed operating agreement
- [ ] Current ownership schedule and contribution ledger
- [ ] Member or manager resolutions for major decisions
- [ ] Written amendments and transfer records
- [ ] Identity and beneficial-owner records held securely

## Federal and tax records

- [ ] EIN assignment notice or IRS correspondence
- [ ] Federal tax classification and election records
- [ ] Form 5472 / pro forma 1120, partnership, corporate or other filing plan
- [ ] State tax-account registrations and confirmations
- [ ] Sales-tax, payroll and local-license registrations where applicable
- [ ] Home-country tax review and advice records for non-US owners

## Banking and payments

- [ ] Business account approval and account-opening evidence
- [ ] Processor or marketplace approval evidence
- [ ] Bank statements and monthly reconciliations
- [ ] Owner contributions, reimbursements, loans and distributions
- [ ] Backup payment and funds-return plan

## Ongoing compliance

- [ ] State report, franchise-tax and license deadlines
- [ ] Registered-agent renewal date
- [ ] Federal return and information-filing dates
- [ ] Sales-tax, payroll and marketplace filing dates
- [ ] Responsible person for each deadline
- [ ] Final filed copy and payment receipt for every submission